lesson 2

Sales Order Management

1.      Jelaskan proses Sales Order!

mySAP ERP provides superior insight into sales back-office processes,incliding: inquiries,quotations,order generation,contract,and billing cycle management.Bussines benefit from a complete overview of the costumer life cycle,including order status,billing,payment,and credit management.In addition to the back-office features,mySAP ERP also supports Internet sales,sales entered through mobile devices such as handhelds,and basic call center functionary

2.      Bagaimana proses Sales Order diintegrasikan kedalam SAP?

The Sales Order Processing (or order to cash) scenario describes the complete process,starting with pre-sales activities,moving to the creation of the sales order,continuing with the sales order fulfillment,and ending with the invoicing of the sales order and the parallel process of the creation of the posting in financial accounting.

3.      Apa kunci keberhasilan proses bisnis dalam aspek pemasaran?

Businesses benefit from a complete overview of the customer life cycle, including order status, billing, payment, and credit management.

4.      Jelaskan dukungan mySAP ERP terhadap sales back office

In addition to the back-office features,mySAP ERP also supports Internet sales,sales entered through mobile devices such as handhelds,and basic call center functionary

5.      Jelaskan Sales Order Processing

The sales order processing scenario describes the complete process, starting with pre sales activities, moving to the creation of the sales order, continuing with the sales order fulfillment, and ending with the invoicing of the sales order and the parallel process of the creation of the posting in financial accounting.

6.      Jelaskan siklus sales order management

Sales Order-Availability check-Outbound delivery-Transportation-Picking-Goods Issue-Billing-Payment Processing

7.      Jelaskan sales order creation and availability check

The sales order can adopt information from the pre-sales documents (a quantitation or an inquiry).Sales scheduling agreements or sales contracts ( long term sales agreements) can also be created with reference to a sales order and are supported by the sales process steps.During the creation of the sales order,availability of the material can be checked to confirm the costumer’s requsted delivery date

8.      Sumber data untuk sales order document

Information from the pre-sales documents ( a quotation or an inquiry).

9.      Jelaskan kegiatan selama melakukan sales order creation sehubungan dengan availability check

During the creation of the sales order, the availability of the material can be checked to confirm the customer’s requested delivery date.

10.  Jelaskan delivery and goods issue

An outbond delivery is the basic for a process when the goods are physically moved as well as for the posting of the goods issue.

11.  Jelaskan picking dalam hubungannya dengan warehosue management system dan transportation

Picking can be fulfilled through the use of the Warehouse Management system and transportation can be planned and carried out

12.  Jelaskan billing

As the final step in the process,an invoice is issued, which must also be reflected in accounting

13.  Bagaimana hubungannya dengan akuntansi?  

As the final step in the process,an invoice is issued,which must also be reflected in accounting

14.  Jelaskan sales order

Tergantung pada bagaimana sistem dikonfigurasi fungsi-fungsi dasar dapat sepenuhnya otomatis atau mungkin memerlukan beberapa proses manual. data yang dihasilkan dari fungsi-fungsi dasar

15.  Fungsi-fungsi dasar dalam Sales Order

·         Monitoring sales transaction

·         Checking for availability

·         Transfering requirements to material requirements planning (MRP)

·         Scheduling delivery

·         Calculating pricing and taxes

·         Checking credit limits

·         Creating printed or electronically transmitted document

16.  Jelaskan delivery

Shipping is an important part of the logistics chain

17.  Jelaskan prosesnya

·         Taking into account general businesss agreements with your costumer

·         Recording special material request

·         Defining shipping conditions in the sales order

18.  Jelaskan fungsi-fungsi shipping

·         Deadline monitoring for reference documents due for shipment

·         Creating and processing outbound deliveries

·         Packing deliveries

·         Information support for transportation planning

·         Supporting foreign trade requirements

·         Printing and transmitting shipping documents

·         Processing goods issue

·         Deliveries currently in process

·         Activities that are still to be carried out

·         Identifying possible bottlenecks

19.  Jelaskan seluruh aktifitas dalam shipping

Memilih, pengepakan, transportasi, dan barang masalah. Selama proses pengiriman outbound, pengiriman informasi perencanaan dicatat, status kegiatan pengiriman dipantau, dan data akumulasi selama proses pengiriman didokumentasikan. Ketika pengiriman keluar dibuat, kegiatan pengiriman, seperti memilih atau penjadwalan pengiriman yang diprakarsai dan data yang dihasilkan selama proses pengiriman termasuk dalam pengiriman.

20.  Jelaskan outbound delivery document

The most commonly used document used to support delivery processed is the Outbound Delivery document.In its role as central object of the goods issue process,outbound delivery supports all shipping activities,including picking,packing,transportation and goods issue.

21.  Jelaskan shipping activity

During the outbound delivery process,shipping-planning information is recorded,status of shipping activities is monitored,and data accumulated during shipping processing is documented

22.  Bagiamana dengan shipping plaining information

When the outbound delivery is created,the shipping activities,such as picking or delivery schedulling,are initiated and data that is generated during shipping processing is included in the delivery

23.  Membuat outbound delivery bisa berdasarkan lima dasar yaitu

·         With reference to a sales order

·         With reference to a stock transport order

·         With reference to a subcontract order

·         With reference to a project

·         Without any reference

24.  Jelaskan picking delivery

The picking process involves taking goods from a storage location and staging the goods in a picking area where the goods will be prepared for shipping

25.  Jelaskan picking functions

·         Automatically ( during outbound delivery creation)

·         Routinely ( at certain times)

·         Manually (via an employee request)

26.  Bagiamana dengan picking status?

A picking status is recorded in each delivery item for the purpose of scheduling and monitoring

27.  Jelaskan the warehouse management system

The Warehouse Management system (WM) is fully intregated in the Logistics Execution System (LES)

28.  Jelaskan goods issue posting function

The outbound delivery forms the basic of goods issue posting.The data required for goods issue posting is copied from the outbound delivery into the goods issue document,which cannot be changed manually

29.  Fungsi-fungsi yang dijalankan ketika melakukan posting goods issue

·         Warehouse stock of the material is reduced by the delivery quantity

·         Value changes are posted to the balance sheet account in inventory accounting

·         Requirements are reduced by the delivery quantity

·         The serial number status updated

·         Goods issue posting is automatically recorded in the document flow

·         Stock determination is executed for the vendor’s consignment stock

·         A worklist for the proof of delivery is generated

30.  Jelaskan tiga cara melakukan posting goods issue

·         Automatically ( during outbound delivery creation)

·         Routinely ( at certain times)

·         Manually (via an employee request)

31.  Jelaskan billing

Billing represented the final processing stage for a  business transaction in sales order processing.

32.  Jelaskan billing functions

·         Creating of invoices based on deliveries or services

·         Issue of credit and debit memos and proforma invoices

·         Canceling billing transaction

·         Comperhensive pricing functions

·         Issue rebates

·         Transfer billing data to financial accounting

33.  Bagiamana integrasi billing dengan struktur organisasi

Billing is integrated into the organizational structures.Thus,you can assign the billing transactions a specific sales organization,a distribution channel,and a division

34.  Bagaimana melakukan billing documents

With reference to a sales order document

With reference to a delivery document

With reference to external transactions

35.  Bagaimana hubungan antara billing dan akuntansi keuangan

The system automatically post the amounts to the appropriate accounts by means of account determination

36.  Cost and revenue can be posted dengan beberapa cara

·         Customer accounts receivable

·         General ledger

·         Revenue

·         Sales deductions

·         Accruals

·         Accruals account

·         Accruals clearing account

37.  Jelaskan document flow        

The sales documents you create are individual documents,but they can also frompart of a chain of interrelated documents.The customer later places on the basis of the quotation and you create a sales order with reference quotation.You ship the goods and bill the costumer.All of these separate documents reference one another through document flow

UNIT 4 LOGISTIC

Lesson 1 Procurement

1.          Jelaskan proses procurement dan bagaimana integrasinya terhadap SAP

Procurement is mySAP ERP covers not only traditional processes such as requistioning , purchase order management, and invoice verification , but also catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

This catalog integration is expanded to maintenance operations and project management.

2.          Beda antara procurement tradisional dan SAP

Procurement is mySAP ERP covers not only traditional processes such as requistioning , purchase order management, and invoice verification , but also catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

3.          Jelaskan MRO (maintenance, repair dan operations)

catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

4.    Bagaimana Procurement di SAP ERP meingkatkan proses procurement?

 Procurement in mySAP ERP improves procurement processes by facilitating plan-driven and ad hoc purchasing, complete inventory management, and intelligent reporting on all procurement activities.

5.    Gambarkan proses procurement

6.    Jelaskan determination of requirement apakah bisa dibuat secara manual atau otomatis oleh SAP  

    You can enter purchase requisitions yourself or they can be generated automatically by the materials planning and control system.

7.  Source determination

   mySAP ERP helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements.

8. Dapat dibuat dari informasi mana?

   This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via EDI, if desired.

9.  Apa itu  Request for Quotation (RFQ’s)

    the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via EDI, if desired.

10.  Vendor selection and comparison of quotation

    The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations.

11.  Purchase order creation

    The purchase order adopts information from the requisition and the quotation to help you create a purchase order.

12.   Darimana informasi didapatkan untuk membuat purchase order creation?

     As with purchase requisitions, you can generate purchase orders yourself or have the system generate them automatically.

13.  Apakah SAP bisa mengeluaarkan sendiri PO?

    Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported.

14.  Bagaimana dengan Vendor scheduling agreement dan contract?  

Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported

15.   Jelaskan purchase order follow up

     The system checks the reminder periods you have specified and, if necessary, automatically prints reminders or expediters at the predefined intervals.

16.   Apa saja yang disediakan oleh SAP untuk PO Follow up ini?

      The system also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.

17.   Jelaskan good receiving and inventory management

    Goods receiving personnel can confirm the receipt of goods simply by entering the purchase order number.

18.   Bagaimana memberikan konfirm terhadap penerimaan barang?

     By specifying permissible tolerances, buyers can limit over- and under-deliveries of ordered goods.

19.   Jelaskan invoice verification

            The system supports the checking and matching of invoices.

20.   Bagaimana SAP melakukan verfikasi terhadap invoice?

      The accounts payable clerk is notified of quantity and price variances because the system has access to purchase order and goods receipt data.

21.   Jelaskan yang dimaksud dengan Purchase Orders (PO)

      A purchase order is a formal request to a vendor to supply certain goods or services under the stated conditions.

22.   Sebutkan empat sumber pembuatan PO  

       You can create purchase orders without reference, or with reference to a purchase requisition, a request for quotation, or another purchase order.

23.   Bagaimana mengantarkan PO kepada Supplier?

       When you enter the purchase order data, the system suggests default values.

 For example, the system suggests the ordering address, as well as the terms of payment and freight (incoterms) from the vendor master record.

 If you have maintained a material master for a given material in the SAP system, the system suggests the material short text or the material group, for example.

If a purchasing info record already exists in the system, the system copies a price proposal to the purchase order.

24.   Jelaskan self service procurement

Self-Service Procurement allows employees to create and manage their own requisitions.

25.   Jelaskan self service requisitioning

    Self-Service Requisitioning means purchasing non-strategic goods, that is, goods not directly linked to the value chain (often called MRO: maintenance, repair, and operations items).

26.   Jelaskan inventory Management

     The procurement process is concluded by the invoice verification process, during which invoices and credit memos are entered and the contents and prices are checked for accuracy.

    However, payment and evaluation of invoices is not part of invoice verification; the appropriate information for these tasks passes on to other departments.

         Invoice verification, therefore, creates a link between Procurement and Accounting.

27.   Jelaskan mafaat mempostingkan goods receipt to stoct with reference to PO

       The goods receiving point can check whether the delivery is the same as the purchase order data, that is, whether the goods that were ordered have been delivered.

28.   Jelaskan invoice verification

      The procurement process is concluded by the invoice verification process, during which invoices and credit memos are entered and the contents and prices are checked for accuracy.

29.   Manfaat invoice verification dalam menghubungkan antara ......

            Invoice verification, therefore, creates a link between Procurement and Accounting.

   When you enter an invoice with reference to a purchase order, the system suggests data from the purchase order and the goods receipts for the purchase order (for example, vendor, material, quantity still to be invoiced, terms of payment, and so on).

30.   Bagaimana SAP memperingatkan kalau terjadi masalah dengan invoice verification?

However, payment and evaluation of invoices is not part of invoice verification; the appropriate information for these tasks passes on to other departments.

31.   Jelaskan message sehubungan dengan purchasing documents

   You can issue all purchasing documents as messages.

Each time you create an RFQ (Request for quotation), purchase order, contract, or scheduling agreement, the system can create a message from the document affected.

 This message is then placed in the message queue.

32.   Pilihan-pilihan untuk mengeluarkan message 

To issue the message (by printing, e-mail, fax, or EDI) from the message queue, you have the following options:

       Issue immediately:

      –        The system issues the message directly from the queue, in other words, as soon as   you save the document.

    Issue later:

 –        Either you schedule a background job that processes the message queue in  determined intervals, or you start the issue directly from the purchasing menu.

    –        As a rule, you issue the messages using the background job and start the issue manually only as an exception (such as for rush orders).